Article 9 The ruling instruments of the AJU are: The Congress -The Ordinary General Assembly -The Directing Committee -The executive Committee The Ordinary Congress Article 10 The Congress meets every four years to renew AJU management and to appreciate and review all the activities of these bodies. Article 11 The Congress is set up with the members of the Executive Committee, the Directing Committee, the representatives of the affiliated federations and the observers. Article 12 The General Secretary will invite all the member federations to pass on to him the items they wish to be marked on the agenda, two months at the latest before the meeting. One month at the latest before the date of the Congress, the General Secretary will send to all member federations the project of the agenda and the different documents and reports concerning the Congress. The items not appearing on the agenda can be debated with the consent of the majority, provided that, for reasons of time, they do not need to be postponed to the next Congress. Article 13 Invitations to the Congress are arranged and sent by the General Secretary to all member federations one month at the latest before the Congress. Article 14 Each national federation can be represented at the Congress by two delegates at the most ;only one of these delegates will have the right to vote and speak. The representatives or the delegates must be in possession of a proxy signed by the President of the represented federation, proxy in which the name of the concerned representative or delegate will be specified. This proxy is not necessary when the federation is represented by its own president; the observers can speak with permission of the chairman but they do no vote. Article 15 The General Secretary checks the powers and the proxies of the delegates or representatives before the official opening of the Congress session. In case there would be a dispute, the General Secretary will submit the case to the Congress. Article 16 The Congress is presided by AJU President or failing that, one of the Vice Presidents. The Congress debates validly provided that one/third of the member federations at least are present or represented. Article 17 A member federation can be represented by a delegate belonging to another federation, by means of a regular proxy. However, that representative cannot accumulate more than two additional votes. Article 18 The members of the Executive Committee cannot vote as members of that committee, nevertheless they can participate in the vote as representatives of a national federation. Article 19 The decisions of the Congress are established by the majority of the votes. The votes are carried out either by roll call, acclamation or secretly, for particularly important matters or delicate questions, if the majority asks for that procedure. In case of even numbers in votes, the decision is taken by the President or his deputy. Article 20 The candidature for an appointment in the Executive Committee must be submitted to the General Secretary two months before the date of the Congress. They will have to be presented and signed by the President of the national federation to which the candidate belongs. Article 21 Taking into account the African particularities, the Congress will give a ruling on the obligation for the duly registered candidates to be physically present or not during the elections, in case they should be absent for justified motives. Nonetheless, no candidate can participate in the vote if their national federation has not paid its contributions. Similarly, proxies are valid only when they come from national federation that have paid their contribution. Article 22 The election operations can be carried out by three commissioners(a chairman and two assessors)appointed by the Congress. This committee will be in charge of the ballot papers distribution, under the supervision of the General Secretary. |